Examination Policy

Examination & Assessment Policy

1. Attendance Requirement
2. Attendance in person, at all prescribed and elective lectures and seminars is mandatory. A maximum of 25% absences are allowed in a course to cater for emergencies, sickness etc. There is no provision of leaves in excess of the 25% allowance mentioned above. A student with more than 25% absences in a course will forfeits the right to appear at the examination in that course and shall earn the ‘F’ grade (failure) in the course.
3. The students who join the semester late because of any reason shall be marked absent for the previous classes. In case, more than 20% of the sessions have been completed by the faculty the student shall earn ‘F’ Grade.
4. In addition to punctuality and meeting the prescribed attendance requirements, each student is required to actively participate in the class and complete their assignments and homework on time.
5. Minimum attendance requirement is subject to change as per policy of HEC and the concerned council (if any).

B. Grading System Academic Performance and Academic Promotions

1. A student’s performance in a course is measured by the percentage marks, letter grade and Grade Points (GP) earned in the course as explained in the following table.

1. Criteria for the award of grade I comprise the following.
2. Grade I may be awarded at the end of a semester if all, but a minor portion of the course work has been satisfactorily completed. The reasons include extension given for the submission of “term report”, ‘Project Report”, Assignments and a ‘compulsion’ on account of which the student is unable to attend Final Term Exam Paper.
3. Grade I can be awarded to a maximum of two courses in one semester.
4. The compulsion for not being able to attend the Exam Paper must be supported by verifiable evidence.
5. Reaching late for the exam is not entertained as a ‘compulsion’.
6. The Controller of Examinations will award Grade I on recommendation of the concerned HOD.
7. Grade I is not awarded if a student’s attendance or performance in the course is poor to the extent that he/she has no chance of passing it.
8. After the deficiency is replenished, the instructor will replace the grade I by the grade that the concerned student actually earns on a Change of Grade form/Student’s application, get it approved by the Dean and submit it to the Office of Examinations for processing.
9. Grade I will remain valid only for one semester. In case the course in which grade I is awarded is not offered in the subsequent semester, the grade I shall remain valid till the next semester when the course is offered.
10. Grade I does not enter into the calculation of the GPA for the semester or CGPA until it is replaced by a proper scaled letter grade (A+ to F).
11. If grade I is not replaced by a proper grade (A+ to F) by the concerned authorities within the stipulated period, it will revert to a failing grade ‘F’.
12. Grade W is assigned for a course that a student withdraws within the time period set in the academic calendar for each semester.
13. Grade W is not counted in the calculation of GPA or CGPA.
14. Grade K is assigned for such courses, research projects or theses that are not completed in one semester and last for two or more semesters.
15. The Controller of Examinations will award grade K on the recommendations of the concerned HOD.
16. Grade K is not counted in the calculation of GPA or CGPA.
17. Grade P is awarded in such courses or examinations for which percentage marks, scaled letter grades from F to A+ or grade points from zero to 4.00 are not awarded. All non-credit courses, compulsory internships that must be passed, PhD comprehensive examination and MS/MPhil and PhD thesis fall into this category.
18. Grade P does not enter into the calculations of GPA or CGPA.
19. A Student’s progress in a semester is measured by Grade Point Average (GPA), which is a weighted average of grade points (GPs) in the courses registered in the semester, where the weight of each course is equal to its credits hours (CH). It is calculated as:
20. A student’s cumulative performance in all the semesters is measured by Cumulative Grade Point Average (CGPA), which is calculated using the formula:
21. A student’s status is determined by his/her GPA in the current and previous semesters.
22. If a student earns GPA of 2.00 or higher, he/she is unconditionally promoted to the next semester.
23. If the GPA of a student falls short of 2.00, he/she is given the first academic warning and is placed on probation. He/she is expected to improve his/her grade but is conditionally promoted to the next semester.
24. If the student who is on the first academic warning/probation continues to obtain less than 2.00 GPA in the next consecutive semester, he/she is served the second and the last warning and is placed on the second and the last probation.
25. If the student who is already on the second academic warning/probation, again obtains less than 2.00 GPA in the next consecutive semester, he/she is dropped from his registered academic program and is no more considered a student of the Institute.

C. Award of Degree

A student, in order to become eligible for the award of degree, must attain a graduating CGPA of 2.00/4.00 for the undergraduate, 2.50/4.00 for MS/MPhil and 3.00/4.00 for PhD programs.

D. Assessment

1. Assessments in courses or programs of study are based on formal written examinations and continuous tasks like quizzes, workshops, seminars, class participation, assignments, case studies, projects or any other academic exercises as specified in course outline or program regulations.
2. A student shall be mainly examined on Mid-term / Hourlies and Final examinations and the results will be posted on the noticeboard of the respective programs or online on Website.

E. Make-Up Exam Policy

1. All examinations shall be conducted on the scheduled dates. No makeup (or retake) attempts are allowed for final / mid-term / Hourly examinations.
2. The students who miss their mid-term exams because of their hospitalization or the death of any of the following on or at most two days prior to the date of examination can request for the transformation of the mid-term weightage to the final exam with 10% deduction.
3. Parent(s)
4. Sibling(s)
5. Spouse
6. Children
7. If the concerned HOD is satisfied with a genuine reason of weightage transfer, he/she may forward the case to Dean and Registrar for special consideration.

F. Grade Appeal Policy

1. A student may appeal for the revision of a grade subject to the conditions listed below.
2. Grade appeal can be made in writing to the Controller of Examinations within two weeks from the date of declaration of results.
3. The grade appeal shall be forwarded to the Grievance Committee of the Institute, which comprises a Dean nominated by the Vice Chancellor as Chair of the Committee, the Controller of Examinations, HOD of the concerned Department and one HOD from another department nominated by the Vice Chancellor.
4. Term of the nominees of the Vice Chancellor will be two years. However, the Vice Chancellor has the authority to replace his/her nominees before expiry of the term.
5. The Controller of Examinations will convene the meeting(s) of the Committee and serve as its secretary, while the Dean or his/her nominee will chair the meeting(s).
6. After meeting with the student and seeking opinion of the instructor, the Committee will reach its decision, which will be conveyed to the complaining student by the Controller of Examinations.
7. The decision of the Grievance Committee will be final.

G. Scrutiny and Recheck Policy for Final Examination

1. Any student desirous of getting his/her answer script(s) scrutinized may apply on the prescribed form available with Students Information Center.
2. The scrutiny will be restricted to:
3. Consistency of ‘total marks’ on the answer script with the marks given in individual questions and rectification of any discrepancies found as a result of the scrutiny.
4. Identification of any question found unmarked & rectification of the total.
5. The following procedure for rechecking of answer script(s) is to be followed.
6. Requests for recheck can be made to the Controller of Examinations in writing.
7. Scrutiny of the answer scripts will be done by the office of the Controller of Examinations in the presence of the concerned faculty member.
8. The decision of the committee on scrutiny/rechecking shall be final.
9. The grade after re-checking shall supersede the earlier result.
10. A rechecking fee as prescribed from time to time has to be paid, which will be refunded in case a discrepancy in the answer script is found.

H. Examination Rules for Students

1. Candidates are advised to ensure that on the day of examinations they arrive at the examination hall/rom 15 minutes before the starting time of examinations.
2. No students shall be admitted to the examination hall/room later than one hour after the start of the examinations and no extra time shall be given.
3. No candidate shall be allowed to sit in a section other than the section in which he/she is originally registered.
4. No Candidate are allowed to leave examination hall/room until one hour has elapsed from the time when the question paper is given, or re-enter examination hall after leaving and handing out the answer script.
5. Personal belongings of students including books, pencil cases and bags, etc. shall be left in the place designated for this purpose at the examinations hall without any responsibility to IU.
6. Candidates will fill all the required information on the answer scripts along with their signature.
7. Answers to all the questions in the examinations must be written on both sides of the pages of the answer scripts and not on one side only. Supplementary sheets will be provided only when the candidate has fully written out on both sides of the papers in the answer script.
8. All work including formal answers to the questions, rough calculations and rough work must be done in the answer script provided and the pages used for rough work or rough calculations must be struck out by drawing a line through each page so used from top to bottom.
9. No loose paper will be provided for any kind of rough work, or any other use and students are not allowed to carry any papers with them into the examination halls/rooms.
10. No part of the answer script should be torn out.
11. Candidates are forbidden from writing any answer or anything else on question paper or any material other than the answer scripts.
12. Candidates are not allowed to carry away any writing from the examination hall/room.
13. Candidates are required to place their ID cards on the desk in the examination hall/room for the entire duration of examinations.
14. To draw the attention of the invigilator the candidate may simply raise hand without making any noise or disturbance.
15. When the Invigilator announces the end of the examinations, the students shall stop writing immediately and remain seated silently until permitted to leave the examinations hall by the Invigilator.
16. No candidate shall be allowed to carry cell phone sets, smart watches or any such electronic devices into the examination hall/room.
17. Simple calculators with no storage capacity may be carried into the examination hall/room on special permission of the course instructor.
18. Calculators must be available for inspection by the Invigilators.
19. Candidates are not allowed to be in possession of notes, books, scribbling or any other such material.
20. Borrowing of stationery from other students or anyone else in the examination hall/room is strictly not allowed during the examinations.
21. During the examination a candidate shall neither help or try to help any other candidate, nor obtain or try to obtain help from any other candidate.
22. During the examination a candidate shall not communicate in any form with other candidates or with any other person inside or outside the examination hall/room.
23. Attempts at impersonation is a serious offence that can lead to severe punishment.
24. Invigilators have the right to expel any candidate from the examination hall/room on the attempt of cheating, misconduct or any inappropriate behavior without any recourse.
25. Use of unfair means or adoption of unfair practices can lead to punishment, which depends on the severity of offense and repetition of prohibited acts during examinations.
26. The possible punishments include:
27. Written warning
28. Placement on probation for one or more semesters
29. Cancellation of examination.
30. Rustication from the Institute for one or more semesters
31. Expulsion from the Institute
32. The decision on punishment will be made by Unfair Means Committee of the Institute, which comprises a Dean nominated by the Vice Chancellor as Chair of the Committee, the Controller of Examinations, HOD of the concerned Department and one HOD from another department nominated by the Vice Chancellor.
33. Term of the nominees of the Vice Chancellor will be two years. However, the Vice Chancellor has the authority to replace his/her nominees before expiry of the term.
34. The Controller of Examinations will convene the meeting(s) of the Committee and serve as its secretary, while the Dean or his/her nominee will chair the meeting(s).
35. After meeting with the student and seeking opinion of the investigator, the Committee will reach its decision, which will be conveyed to the student concerned by the Controller of Examinations.
36. The decision of the Unfair Means Committee will be final.

I. Record Keeping of Examination Papers

Answer scripts shall be retained with the Examination Office for a period of maximum one year and the Grade Cards, grade transcripts and copies of degree certificates with signs of receipts will be retained permanently.